Administrative and financial document dematerialization

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Dématérialisation des pièces administratives et comptables

Administrative and financial document dematerialization

The flows generated by the exchange of administrative and financial documents represent a significant amount of documentation. The dematerialization of these documents responds to a challenge of :

Cost reduction (paper and storage)
Management cycles reduction
Streamlined flow through standardization of trades
Recognizing the value of work by removing non-value added tasks

All the services are involved: Department of Human Resources (pay sheets, mission order, vacations...), Department of Finance, the board (reports, projects), legal services, purchasing department. Adesium has developed a platform for dematerialisation and remote access to the documents.

Saving time	Saving money	Improving customer service	Enhanced Security
Replace the manual processes with electronic, automatic and fast flows. Faster search of documents stored electronically..	Decrease operational costs (paper, stamps, ink...).	Interoperability with your information system or your management application. Customizable interface.	Authentication. Confidentiality. Integrity. Irrefutability.

Features

The dematerialization platform integrates stages of contribution, management, consultation and broadcast in accordance with the legal and regulatory framework in place.

1. Contribution

The collect of documents occurs first, depending on their type (paper, data, printing reports, office documents) and is conducted by:

LAD / RAD Treatment
Print spool Capture
Web Form
Automatic collection and analysis of a directory

2. Management

Depending on the nature of the document and its destination, the platform applies manageent rules

Work-Flow and signature validation
XML Transcoding
Generating PDF

3. Broadcast

For each type of document, the routing rules are applied.

By sending mail to a recipient list
Transmission to a server (FTP, SFTP)
Legal value storage
Storage Server

4. Administration

The administration module of Adema Documents integrates the management of authorizations, setting rules for the management and routing and access to time-stamped record of events.

Application

Dématerialization of paysheets for a public entity

Contribution: print spool capture or connector with the human ressource software.
Management: XML transcoding and generating a pdf report by a paysheet.
Released: notification by mail to the Treasury of the availability of paysheets on the Adema Documents portal.

For more information, contact us at +33 (0)1 78 94 81 00 or email by clicking here

Adesium : l'expert de la signature électronique et de la dématérialisation des documents